Skip to main content

State of California Jobs; Pre-Employment Clearances

One of the steps in the State of California’s hiring process is pre-employment clearances. These clearances are part the selection process, which is the process by which hiring departments determine who the most qualified candidate for a position is.

Departments select the most qualified candidate based on an application and an interview, at a minimum. The selection process may also include any or all the following: resume, cover letter, reference checks or statement of qualifications.

Pre-employment clearances are the final step in the hiring process and are usually completed after a candidate has already been chosen for a position. Generally, the manager that is hiring you will call with a “conditional” offer of employment. The offer is conditional, because it is contingent upon successfully completing the clearances listed below.

When a manager calls with a conditional offer, they are also confirming that you are still interested in the position. If you are, they will tell you that you were the selected candidate, and the department will proceed with the final clearances. If you get through them without any problems, your conditional offer will become formal and you will proceed to negotiating a start date.

Not all these clearances are required. Some departments may require just a few and some may require nearly all of them. Each department has its own policies and requirements that guide it through this final stage of the hiring process.

  1. Criminal record background check. Some sensitive positions, like those that work with elderly, children or the disabled, might have to undergo a pre-employment background check. Sometimes entire agencies require all their new employees to complete a background check. State agencies that have access to sensitive tax and financial information, for example, are required to conduct background checks on all employees.

    It’s also possible there are certain positions within a department that are required to complete this. Each department is different, and each department sets its own standards for what is allowable if a candidate does have an offense come up during this process. If your position or department requires a background check, they will let you know and schedule an appointment for you to come in to do fingerprinting.

  2. License verification. This clearance is probably done early in the hiring process. When a classification requires a license, verifying candidates meet this requirement is one of the first things hiring departments will do. A registered nurse, for example, won’t be allowed to advance to the interview stage if they hadn’t already undergone a license verification. But, if this step was missed, it’ll be done before any official appointment.

  3. Conflict of Interest. For some agencies or classifications, a conflict of interest clearance might need to be completed. This tends to be much more common in regulatory agencies, or positions in departments that have the power to influence decisions that could benefit them financially. This could be as simple as owning a share of stock in a company that is regulated by your potential employer. If completing a conflict of interest form is required, your hiring department will have you complete it before you are appointed to your new position.

  4. Drug Screening. Similar to the requirements for the criminal record background check, certain positions that provide health care, law enforcement and transportation require employees to be screened for drugs prior to employment. Pre-employment drug screening for California State jobs pretty rare.

  5. Medical clearance. Some departments may require new hires to pass a physical before appointment to a position. For each position in California state service, there is a list of essential functions the job requires. For certain duties a physical or psychological examination may be required to verify that candidates are able to perform them. A full physical will probably only be required for positions that have a strong manual component.

    All new employees will be required to fill out a medical certification form, usually called the Essential Functions Health Questionnaire. This is usually done in lieu of a full pre-employment physical.

  6. Identity Verification. Prior to appointment someone in the hiring department will be tasked will verifying that you are who you say you are. This is also known as the I9 verification. You will have to provide multiple forms of ID, preferably your social security card. In addition to verifying who you are, this clearance confirms that you are eligible to work in the United States.

  7. Reference Checks. It's almost certain that the department hiring you will conduct reference checks before appointing a candidate to a position. Of all the clearances on this list, reference checks are the most common. In fact, reference checks are better thought of as belonging to the list of essential hiring requirements, along with an application and an interview.

    Hiring departments will use the supervisors you have listed on your application as references. They will call your most recent supervisor, and then at least one other. If you already work for the state, they will complete a review of your Official Personnel File, as well.

  8. Psychological Screening. The State of California has over 90 classifications of Peace Officers. The most common of these are Correctional Peace Officer and officers in the California Highway Patrol. For Peace Officer positions, part of the pre-employment clearance process includes psychological screening. This screening certifies that candidates don't have any condition that might make them unable to safely and effectively perform the duties of the job.

    CalHR operates California's psychological screening program.

Thanks for reading!

Related Articles:

Overview of The State of California Hiring Process
State of California Typing Test
Online Exams for State of California Jobs

Comments

Popular posts from this blog

Statement Of Qualifications

If you’ve been applying for jobs with the State of California, you’ve probably seen job postings requiring a Statement of Qualifications (SOQ). An SOQ is a way for hiring departments to apply Screening Criteria to help them select the most qualified candidate (or candidates) for a position.

Hiring departments requiring a Statement of Qualifications as part of an application package is becoming more common. What was once reserved for higher level and managerial positions, SOQs are now being required for lower and even entry-level classifications. While it’s true that they can be a lot of work, they don’t have to be mysterious or complicated. This article will help to explain what they are, what their purpose is and, most importantly, how to write one that is awesome.

A Statement of Qualifications can be required for any vacancy. They can also be required for Career Executive Assignments or Exams. Our best advice is to approach the SOQ as a way to get invited for an interview. A good SO…

2019 State Of California Paid Holidays

In 2019, Employees with the State Of California are entitled to the following paid holidays:New Year's Day (Tuesday, January 1)
Martin Luther King Jr. Day (Monday, January 21)
President's Day (Monday, February 18)
Cesar Chavez Day (Monday, April 1)
Memorial Day (Monday, May 27)
Independence Day (Thursday, July 4)
Labor Day (Monday, September 2)
Veteran's Day (Monday, November 11)
Thanksgiving Day (Thursday, November 28)
Day After Thanksgiving Day (Friday, November 29)
Christmas Day (Wednesday, December 25)
Notes On Holidays:New Year’s Day – January 1
Martin Luther King Jr. Day – 3rd Monday in January
President's Day – 3rd Monday In February
Cesar Chavez Day – March 31
Memorial Day – The last Monday in May
Independence Day – July 4
Labor Day – First Monday in September
Veterans Day – November 11
Thanksgiving Day – 4th Thursday in November
Day After Thanksgiving – The Friday after Thanksgiving Day
Christmas Day – December 25
More On HolidaysColumbus Day (October 14, 2019) is not is a paid hol…

The State Of California Job Application (STD 678)

How to Apply for California State Jobs The standard state employment form (STD 678) can be selected manually here. You can download and edit it in a PDF format. You can also download, print it and fill it out by hand. However, the California Job Blog recommends job-seekers take full advantage of the State jobs website and create a personal CalCareer account.

We recommend that you create an account and generate your application electronically. Then you will be able to manage, submit, and track job applications seamlessly. If you are actively looking for a job with the State of California, you'll be submitting a lot of applications and doing them all by hand is inefficient. If you need more convincing of the benefits, read more about Your CalCareer Account here.

The State Application is the same when applying for exams or vacancies. Applicants should indicate on their application which they are applying for. The application is a legal document so take it seriously and follow th…

State Of California Typing Certification

State of California Typing Test
For certain State of California Job classifications, a typing certificate is required. Most commonly, you'll need these certificates for the Office Technician and Office Assistant classifications. For both the Office Technician and Office Assistant classifications you'll find 2 forms, (Typing) or (General). If you search for either of these classifications from Jobs.ca.gov, you should see postings for both in your search results.

For Office Technician, the class code will also tell you whether the position is (Typing) or not. For Office Technician (Typing) the class code is -1139. For Office Technician (General) it is -1138. You'll see that for (Typing) positions the monthly pay difference is $55 more than for (General).

For Office Assistant (General) the class code is -1441 and for Office Assistant (Typing) the class code is -1379. For Office Assistant the (Typing) positions make $79 more per month than for (General).

For both OT and OA job…